Filing Deadline: Mon 3/29/2021

UCSD Layoff from Career Appointment: Apply by 03/17/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/29/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Owen (HIV Medicine) Clinic, established in 1982, is the largest, most comprehensive primary care center in San Diego for people living with HIV. Each year the medical providers, nurses, social workers, and pharmacists at the Owen Clinic care for, counsel, educate, and support more than 3,300 individuals.

The San Diego Center for Acquired Immunodeficiency Syndrome (AIDS) Research (SD CFAR) is one of 17 National Institutes of Health (NIH) funded academic centers providing administrative and shared research support to synergistically enhance and coordinate high-quality human immunodeficiency virus (HIV)/AIDS research projects at academic institutions across the U.S. The SD CFAR supports multidisciplinary research to end the HIV epidemic and is recognized as a Tier 3 Center at the highest quality of research and funding. SD CFAR includes researchers at UCSD, San Diego State University, Sanford Burnham Prebys Medical Discovery Institute, La Jolla Institute for Allergy and Immunology, Scripps Research, and the San Diego VA Healthcare System. The HIV Institute (THI) is a University of California San Diego Center that encompasses all HIV/AIDS researchers and programs on campus.

As the Grant Program Manager of the Owen Clinic and SD CFAR at UC San Diego, the incumbent will work under direction of the Owen Clinic Medical Director and the SD CFAR Administrative Director to establish, implement and evaluate Owen Clinic and SD CFAR programming.

The incumbent has broad discretionary responsibility for applying appropriate management techniques and executive-level judgment to provide leadership in defining the direction, goals and requirements of the scientific collaboration and agenda between HRSA, NIH, local and national institutions, and the local health department.

The incumbent will conduct the following activities for Owen Clinic:

1. Assist in writing and submitting all grants, progress reports, and manuscripts related to sponsored projects.

2. Assist in implementing sponsored projects including personnel management, project coordination, and data collection.

3. Assist in drafting and submitting all regulatory documents related to sponsored projects.
4. Serve as Owen Clinic liaison to local and national Ryan White HIV/AIDS Program meetings.

5. Work with Fund Manager to support the financial reporting necessary for all sponsored projects. 6. Research new funding opportunities to support ongoing program development.

The incumbent will conduct the following activities for SD CFAR:

1. Prepare CFAR grant submissions and reporting.

2. Administer major program components and operational requirements.

3. Develop and organize conferences and other public forums.

4. Source and collect information from a wide variety of internal and external sources, analyze and summarize reports and evaluate progress to support the programmatic goals of SD CFAR.

5. Maintain and expand effective communication tools to engage faculty and administrators and encourage increased participation in SD CFAR services and events, such as websites, applications, social media, symposia, RSS, etc.

Individual will have an in-depth understanding of the professional field; will independently performs the full range of responsibilities within the function; will possess broad job knowledge; and will analyze problems/issues of diverse scope and determine solutions relevant to Owen Clinic and SD CFAR.

Administers all finance, human resources and facilities and other operational activities for midsized academic or research program. Administers major program components, and some or all of the program’s operational requirements.


  • Advanced degree in related area; and/or equivalent experience/training.
  • Three (3+) or more years of relevant experience.
  • Academic background and experience in selected area of research preferred.
  • Thorough knowledge of administrative, budgetary, human resources and financial principles and practices.
  • Excellent oral and written communication skills.
  • Strong ability to think creatively and independently on concepts requiring advanced analytical skills.
  • Proven interpersonal skills and ability to work with diverse groups to achieve results.
  • Strong ability to work collaboratively with internal and external peers and managers.
  • Demonstrated fundraising experience.
  • Strong ability to work with dynamic and diverse group of faculty and staff.
  • Skills in organization and customer service to effectively manage multiple important priorities. Ability to evaluate, organize, and prioritize workload to meet deadlines.
  • Knowledge of UCSD Health Insurance Portability and Accountability Act (HIPPA) regulations as they pertain to research.


  • In-depth understanding of the HIV field.
  • Experience and knowledge of protocol development and institutional review board (IRB) submission.


  • Employment is subject to a criminal background check.