The AIDS Foundation of Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV or chronic conditions. We envision a world in which people living with HIV or chronic conditions will thrive, and there will be no new HIV cases. Our work focuses on advancing health equity, preventing new cases of HIV, serving as a collaboration and knowledge center, being a bold voice for change and strengthening our organizational excellence.

We are seeking for an individual to serve as our Program Development Manager. The Program Development Manager is responsible for external grants and contracts throughout their lifecycle, from proposal to final report. The Program Development Manager serves as a liaison between the policy, program, business development, evaluation, and finance, departments to ensure accurate and timely submission of all public and private grant applications and reports for AFC’s policy and program departments. The Program Development Manager is responsible for reviewing and writing the majority of narrative for grant proposals and reports within their portfolio. The Program Development Manager provides expert guidance to AFC policy and program teams concerning compliance with contractual and statutory requirements and has major responsibility for the review of the overall quality of required funder submissions.

Principal functions and responsibilities of this position include the following:

Grant Seeking

  • Collaborate with programmatic team to design new and strengthen existing programs based on emerging best practices in the field;
  • Identify prospective private and public grant opportunities that can sustain or strategically expand AFC’s programs and services;
  • Lead the preparation and timely submission of grant applications;
  • Write the majority of narrative for applications and re-applications within assigned portfolio;
  • Communicate with AFC’s development staff regularly to ensure coordination of fundraising efforts;
  • Maintain knowledge base and ensure proposals are informed by community need and AFC service capacity. 

Reporting

  • Ensure that all required reports are submitted accurately and on-time;
  • Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components;
  • Write the majority of narrative for reports within assigned portfolio;
  • Ensure programmatic data collection is in alignment with required funder reports.

Fiscal Management

  • Develop budgets for proposals;
  • Organize and provide support and input to regular program expenditure review meetings;
  • Recommend budget changes based upon program activities.

Contract Management

  • Develop scopes of service for partner agencies;
  • Provide expert guidance to AFC programs’ teams concerning compliance with contractual and statutory requirements;
  • Serve as a primary contact for public and private funders related to assigned portfolio;
  • Lead contract execution process.

Program Implementation

  • Support initial program implementation;
  • Attend internal and external meetings within assigned portfolio;
  • Assist in the development of programmatic quality management indicators;
  • Support and/or lead program implementation projects relevant to Program Development;
  • Complete portfolio-related projects or activities supporting internal customers.

Team Leadership/Strategic Planning

  • Serve on internal and external committees, including cross-departmental work groups;
  • Support the development and achievement of team goals and related strategic plan items.

Other

  • Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk,  and others;
  • Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations;
  • Protect organization’s value and manage risk by keeping information confidential;
  • Perform other duties as assigned.