Grants & Contracts Manager

Organization-wide Duties and Responsibilities:

• Support the mission, vision, and values of the Institute.
• Comply willingly with all organizational policies and procedures.
• Support all functions that attain and maintain accreditation and compliance with regulatory agencies.
• Support and facilitate positive interaction with others by exhibiting:
  • Individual maturity
  • Respect for others
  • A team-centered approach
  • Maintenance of confidential information
• Communicate appropriate information to other departments in a timely and effective manner.
• Participate in appropriate professional development programs to attain and maintain competency.
• Maintain an ongoing professional development plan.

Position-specific Duties and Responsibilities:

• Managing all Black AIDS Institute’s grants & contracts including creating a filing system for each grant and contract received for full life cycle of grant from proposal phase to grant completion phase.
• Keeping track of all programmatic, financial, and administrative reporting requirements and due dates related to all grants & contracts and making sure all programmatic and financial reports are submitted on time.
• Creating and completing all monthly grant billing submissions and all grant financial reports.
• Responsible for all grants and contracts procurement and compliance.
• Responsible for navigating and managing multiple grant online portals involving retrieving and disseminating grant information and uploading documents for submission.
• Maintaining FTE spreadsheets on which staff positions are funded by specific grants and contracts and providing gap analyses to CEO and Development.
• Ensuring programs teams complete all programmatic grant reports required by each funder, gathering reports, and submitting reports to funder.
• Assisting fund development efforts in the preparation of grant budgets and budget narratives if needed.
• Working with programs teams to complete and submit any grant budget modifications after grant has been received.
• Responsible for creating all Black AIDS Institute contracts, subcontracts, agreements, amendments and managing the execution of such documents through organizational DocuSign account.
• Participating in all grant-related meetings with internal staff and funders.
• Assisting the Director of Finance in organizational audits where submission of grants and contracts information is required.
• Other duties as assigned.

Education and Professional Requirements:

• Bachelor’s degree plus three years of relevant employment involving grant acquisition and compliance or an equivalent combination of education and experience.
• Advanced Skills in Microsoft Excel.
• Experience with federal grant procurement requirements.
• Excellent oral written and presentation skills.
• Ability to prioritize personal work schedule and priorities using independent judgment.
• Ability to move to the next stage of tasks and projects in the absence of managerial supervision.
• Ability to manage multiple deadlines in a fast-paced environment with multiple priorities.
• Outstanding organization, project, and time management skills.
• Demonstrated resourcefulness and flexibility.
• Willingness to work occasional nights and weekends to meet grant reporting deadlines if needed.

Physical, Sensory, and other Requirements:

• Ability to read, write and converse in English.
• Ability to communicate with staff, stakeholders, and vendors.
• Ability to remain calm and composed under stress.
• Bending, lifting 20-pound boxes and packages, grasping, fine hand/eye coordination, pushing/pulling, and/or prolonged sitting/standing.
• Ability to respond to telephones and other auditory stimulation.
• Ability to organize and prioritize assignments.
• Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).
• Ability to evaluate/interpret information and make independent judgments and decisions.
• Adequate internet access to facilitate working from home as necessary

COVID-19 Vaccination Requirement

The Black AIDS Institute requires all individuals working for BAI to be fully vaccinated against COVID-19. Candidates must be fully vaccinated against COVID-19 and present acceptable proof of vaccination by the date of hire as a condition of employment. BAI will consider requests for reasonable accommodation as required under applicable law. To qualify as being fully vaccinated against COVID- 19 there should be a two-week period after receiving the second dose (or any government recommended booster shot) in a 2-dose COVID-19 vaccine series, or a two-week period after receiving a single-dose (or any government recommended booster shot) in a single dose COVID-19 vaccine. You are up to date with your COVID-19 vaccines when you have completed a COVID-19 vaccine primary series and got the most recent booster dose recommended for you by CDC. If you have completed your primary series—but are not yet eligible for a booster—you are also considered up to date.

To apply, click here. Submit a cover letter and resume. Initial screening will begin immediately and will continue until the position is filled. Incomplete submissions will not be considered. No phone calls or emails, please.

About the Black AIDS Institute

The Black AIDS Institute is the only national HIV/AIDS think and do tank focused exclusively on Black people. The Institute’s mission is to stop the AIDS epidemic in Black communities by engaging and mobilizing Black institutions and individuals in efforts to confront HIV. The Institute interprets public and private sector HIV policies, conducts trainings, offers technical assistance, disseminates information and provides advocacy mobilization from a uniquely and unapologetically Black point of view.

Our motto describes a commitment to self-preservation: “OUR PEOPLE, OUR PROBLEM, OUR SOLUTION.”

The Black AIDS Institute is an Equal Opportunity Employer.

For more information about the Black AIDS Institute visit www.BlackAIDS.org.

The above statements are intended to describe the general nature and level of work to be performed. They are not intended to be construed as inclusive of all responsibilities, duties and skills required of personnel so classified. This job description does not constitute, nor does it alter the at-will status of the employee/employer relationship.